New hires arrive with their paperwork done.
Send a new hire one secure link. They fill in their details, upload ID, sign your policies and equipment agreements, and nominate a guarantor, without creating an account.
- Pending
- In progress
- Completed
The statuses an onboarding moves through. It completes on its own once every required step is done.
What it does.
Praxis turns the first-week paperwork into a guided link the new hire completes themselves, and files every signed document to their employee folder.
The welcome link
- One link per new hire, valid for 14 days
- No account or password needed
- HR can issue a fresh link if it expires
What the new hire completes
- Personal and bank details
- Government ID, passport photo and a signature they draw, type or upload
- E-signature on each policy that needs one, stamped into the PDF
- An equipment agreement for each item issued to them
- An HMO enrolment form, for full-time staff
Guarantors
- The guarantor gets an email invitation with their own secure link
- They submit a verification form and photo for HR to check
- Once verified, they e-sign an indemnity; both documents are saved as PDFs
For HR
- A checklist for each new hire with a completion percentage
- Signed copies filed to the employee's folder automatically
- Guarantor ID numbers encrypted at rest
From offer to first day.
HR starts it; the new hire and their guarantor do the rest from their own links.
Start
HRStart onboarding for the employee and copy their welcome link.
PendingDetails
New hiresEnter personal and bank details, and upload ID and a photo.
In progressSign
New hiresSign each required policy and equipment agreement.
Nominate
New hiresName a guarantor, who is emailed a link.
Verify
GuarantorsSubmit verification; HR checks it; the guarantor signs the indemnity.
Complete
HROnboarding completes once every required step is done.
Completed
Who uses it.
| Role | What they do in onboarding |
|---|---|
| HR | Start onboarding, share the link, track each checklist and verify guarantors. |
| New hires | Complete their details, documents and signatures from the welcome link. |
| Guarantors | Submit verification details and sign the indemnity from their own link. |
| Managers | See the onboarding list and each new hire's progress. |
What you get.
- PDFSigned policiesEach policy with the new hire's signature stamped in, filed to their folder.
- PDFEquipment agreementsOne for each item issued, signed by the new hire.
- PDFGuarantor documentsA verification record and a signed indemnity.
- PDFHMO enrolment formCompleted by full-time staff during onboarding.
Onboarding in Praxis.
Works with.
See a new hire's first link.
We'll walk through the welcome portal as a new hire and as HR.